Inspirations

What Are Scanning Scanning Services? Exploring Your Options

Posted on October 7, 2024

Are stacks of paper starting to flood your workplace? It may be time to convert those paper documents into digital files with professional scanning services! Digitizing your records not only reduces physical storage but enhances access control, improves document security, and helps maintain compliance.

Today, there are two popular document scanning services in the Philippines: Project-based scanning and Outsourcing. Each option is tailored to different business needs, so understanding which service is right for your organization is crucial. Read on to know which option to invest in.

1. Project-Based Scanning Services

Project-based scanning happens when a defined batch of documents are sent out to a facility for professional scanning. This is often availed of by companies that require scanning for a specific project or a one-time conversion of documents.

How It Works:

In this service, our team performs the scanning on a per-project basis. Once you’ve identified the documents that need to be scanned, we take them, take care of the entire scanning process, and bring them back as digitized information. Whether you need searchable PDFs, TIFFs, or JPEGs, we’ll tailor the output to your specific needs.

Benefits of Project-Based Scanning:

  • Cost Savings: Pay only for a defined batch of documents without exceeding your initial plan. This is a budget-friendly option for companies with limited or occasional scanning needs.
  • Quick Turnaround: Ideal for businesses that need fast results for time-sensitive projects, such as audits, insurance processing, or legal reviews.
  • High-Quality Output: You receive professionally scanned, high-resolution electronic documents with indexing for easy document retrieval.
  • Scope Control: Easily set the metes and bounds of the project. Enjoy the flexibility of deciding which documents to send and pay for.

 

2. Outsourcing Scanning Services

Outsourcing scanning services involve partnering with professional scanners to digitize your paper records. This option is ideal for businesses with frequent, ongoing, or large-scale scanning needs.

How It Works:

With this service, we provide the personnel, expertise, and equipment to scan on-site at your company. Our skilled scanning staff will integrate with your daily operations to scan documents within your premises. This allows for a more continuous and scalable operation, particularly if your organization generates a large volume of paperwork daily.

Benefits of Outsourcing Scanning:

  • Convenience: Our team works directly from your office, eliminating the need to transport sensitive documents off-site.
  • Continuous: This service is perfect for organizations that generate a constant flow of paperwork and need continuous digitization.
  • Full Integration: Our staff can work seamlessly with your in-house team, ensuring that scanning operations align with your daily processes.
  • Security and Compliance: Keeping documents on-site provides extra peace of mind, especially for businesses with strict data protection and confidentiality requirements.

Choosing the Right Scanning Service for Your Business

Still torn between project-based and outsourced scanning services? Here are a few factors to consider:

  • Volume: How much paper do you typically handle, and how often do you need to scan them? Enterprises with periodic scanning needs may only need to avail project-based scanning services. Meanwhile, those with voluminous and frequent paperwork should opt for outsourcing to ensure their documents are scanned regularly without any hassle.
  • Budget: How much are you willing to invest for digitization? Project-based scanning is great for organizations working within a specific or fixed budget. Meanwhile, outsourcing is perfect for businesses with larger budgets, offering greater operational efficiency and long-term value.
  • Document Sensitivity: For highly sensitive or confidential documents, outsourcing allows for secure on-site scanning, minimizing risks associated with document transport.
  • Urgency: If you need quick results for a specific project, project-based services provide fast turnaround times. On the other hand, outsourcing offers continuous scanning without the need for new contracts or service agreements each time you need scans.

Avail our Scanning Services Today!

Not sure which scanning solution is right for your business? Don’t worry—our expert team is here to guide you every step of the way. For over 20 years, Infobuilder has been a trusted leader in helping businesses go paperless with our comprehensive enterprise content management (ECM) solutions. We’ve honed our skills to become the top provider of document scanning services in the Philippines.

Contact us today and let’s discuss how we can help you achieve your document digitization goals!

Are you ready to take the first step of your digitization journey?
Contact us for a price quote to get started!

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