How We Secure Both Physical and Online Documents in the Scanning Process

Posted on October 15, 2021

Your documents contain confidential information. This is why Infobuilder ensures the security of your documents every step of the way. Our people have passed the integrity assessments and background checks, they have the proper training, and our management ensures adherence to security measures. We work with you in mapping out a plan to meet your current and future needs for records management. Our document conversion team takes you from paper overload to digital heaven in a few simple steps:


  1. Document collection and shipping

    First, documents are boxed and transported to our secure scanning facility for conversion. No matter where your documents reside in the Philippines, we can ship them to our office for scanning.

  2. Preparation for scanning

    Files are made ready for scanning by removing paper clips, staples, rubber bands, etc.

  3. Scanning

    Based on the customization that you would like, we then scan the files carefully and with utmost security.

  4. Data entry, formatting, and indexing

    Once your documents are scanned, you need to be able to locate your files easily. This step ensures that the right metadata is captured and assigned to each file.

  5. Quality control

    Arguably, this is the most important step. Our intelligent data capture software automatically catches most errors in the scanning and indexing processes. We deploy operators to each project to ensure the highest degree of accuracy in the industry.

  6. Post-processing

    Depending on your needs, we can store, shred, or return your files. You just have to tell us and we can do it for you.

  7. Secure data delivery

    We deliver your data in a variety of ways. It all depends on you. But you can rest assured that all of them are secured and no confidential data will fall into the wrong hands.


Digital security has to be thorough to be truly effective, but it’s often forgotten that we must also maintain complete security with our hard copies. If you want to secure both your digital data and physical files, Infobuilder can help by providing fast, secure, and reliable document scanning services. To learn more, call us today.

Are you ready to take the first step of your digitization journey?
Contact us for a price quote to get started!

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